Attendees

John Logue (President)
George Johnson (President Elect)
Marc Drews (Past President)
Kate Heald (Secretary)
Jeanette Walton (Treasurer)
Alma Engle
Susan LeGacy
Ex-Officio Members: Jim Kimbler (Chair, Finance Committee); Tom Clements (Co-Chair,
Personnel Committee); Barry Matthews (Bookkeeper); Reverend Rev. Robinson (Minister)
Caroline Eastman (Nominee)

Call to Order
The meeting was called to order at 6:00 pm by the President, John Logue.
Chalice Lighting
Jim Kimbler lit the chalice and provided an inspirational reading.
Welcome
Caroline Eastman was nominated by the Leadership Development Committee to fill a Board vacancy.
The Board unanimously approved her nomination.
Covenant
Members recited the Board Covenant: We will treat each other as we would wish to be treated, by
listening to the opinions of all members with equal respect, and responding in a kind and thoughtful
manner.
Check-In
All those present participated in the check-in.
APPROVALS
Motion to Accept October 16 Agenda
Susan LeGacy moved to accept the Agenda. Alma Engle seconded. The Board voted to adopt the Agenda.
Motion to Approve September 18, 2024 Minutes
George Johnson moved to approve the minutes with revisions as noted. Alma Engle seconded the motion.
The Board voted to approve the September 18 Minutes with revisions as noted.
Motion to Accept Consent Agenda
Marc Drews moved to accept the Consent Agenda. Kate Heald seconded the motion. The Board voted to
accept the Consent Agenda.
Recent Committee Reports
See Highlights and Additions to Committee Reports.

Financial Reports
The Financial Reports as of September 30, 2024 were accepted as submitted.
Meeting Times

Revised meeting dates were given as November 20, December 18, January 15, and February 19.
UPDATES
The order of the Updates was altered to allow Tom Clements to speak and then leave the meeting.
Personnel Committee: Grounds Clean Up After Helene
Tom Clements, Co-Chair of the Personnel Committee, reported that in the absence of Bill Dolly, Charles
Johnson (CJ), Assistant Sexton, undertook a post-Helene clean up of the grounds, in order to prepare the
campus for the SCUUJA meeting the next day. This was exterior custodial or landscaping work for which
UUCC pays a higher rate (e.g. for Bill Dolly.) Exterior work was not anticipated in the current LOA for
the Assistant Sexton. CJ will turn in the hours for this exterior work this week. Tom Clement presented
wording for a new LOA for the Assistant Sexton, including a provision for a higher rate of pay for exterior
work proportionate to the higher rate in the Sexton LOA, with exterior work to be done only with the
approval of the Sexton. The new LOA is not projected to significantly impact the budget. Also, the new
LOA needs to be signed before these exterior hours are submitted. These recommendations are within the
budget and scope of Personnel Committee. Kate Heald moved to approve new wording, Susan LeGacy
seconded the motion. After a discussion of the new wording and the logic of expanding the scope of work
of the Assistant Sexton, the Board voted and unanimously approved the new wording.
Personnel Committee: Bonus Distribution
Tom Clements also presented the proposed UUCC Staff Bonus Allotment as per the budget ($1,400) and
noted that it is within the scope of the Personnel Committee to develop and approve distribution.
However, the Board will need to approve the Minister’s bonus. The budget for Michelle Currie was
moved to Barry Matthews with her approval. Kate Heald moved to approve the proposed ministerial
bonus, and Susan LeGacy seconded the motion. The Board approved the bonus as recommended. All
bonuses will be paid to staff in the November 20 pay period.
Tom Clements and Barry Matthews led a brief discussion of overages in the Personnel Budget. All
overages remain within tolerable limits, and require no action on the part of the Board.
Tom Clements and Barry Matthews left the meeting.

UPDATES
From the President
The Presidents’ Gathering discussed existing styles of governance and the content of Bylaws relative to
size of congregations. The UUCC follows a Policy style of governance, which is used primarily by
congregations which are larger in size and employ more staff. The Policy style is useful but complex.
Communication between components of governance and the Congregation can become issue. For
example, the UUCC operates with autonomous committees. The Board of Trustees therefore is in charge
of governance, but is not governing per se. Committee Reports inform the Board, and the Board ensures
that Committee actions are in line with policy. Promulgating this distinction would have perhaps
prevented Congregational disagreements such as that concerning the temporary closing of the kitchen.
Treasurer’s Report
The UUCC is in general following the budget, but expenses will exceed what was budgeted. Any
overages are consistent with items approved by the Board or Committees. Currently $22,000 is available.
Ministers Report (Highlights)
Minister Rev. Robinson noted that Assistant Sexton had done a wonderful job with post-Helene clean-up,
and he will express his appreciation as well as the extra work done to host the SCUUJA festival.
Barry Matthews has taken over the role of Bookkeeper. He will be shadowed by Michele Currie until the
end of October, and then Michelle Currie will leave her position. Michelle Currie plans to join the church
and has been recruited for the Finance Committee.

Emilia Gunning, Director of Religious Education (DRE), is performing well. Emilia would like to join the
UUA DRE group. The DRE LOA needs to be modified to include Professional Development. This will be
discussed with the DRE.
Rev. Robinson is currently tracking his billable hours. His Ministerial LOA still needs to be modified as
of January 2025.
Highlights and Additions to Committee Reports
Susan LeGacy reported that the Membership Committee currently has only three members, and all
members are on multiple committees. This Committee is stretched, and needs more members. This would
allow them to generate more ideas for items like Endowments and college scholarships. The Leadership
Development Committee will work on finding additional members.
It was noted that ideally the Caring and Membership Committee should engage with Members and
Friends, but this is not happening. The Caring and Membership Committees have had joint meeting. They
discussed missing members, and the need to bolster membership. Alma Engle will ask her daughter
Melissa Engle if she would consider joining one of these Committees.
There is a need to fill the position of Chair on the Endowment Committee. Marc Drews will bring this to
the LDC.
Rev. Robinson noted that the CYRE will use the cornbread communion to raise funds, Alma Engle will
discuss with Jim Kimbler as Chairman of the Finance Committee.
Caroline Eastman reported that the Green Committee has signed up to participate in UUAA Climate
Justice Revival next year. She will keep the Board informed of her participation.
Alma Engle expressed appreciation of the DRE’s, Emilia Gunning’s work with CYRE. CYRE is working
with CUUPS to offer a fall farm outing.
Communications Team
George Johnson reiterated that this is ad hoc group, and that they appreciate Rev. Robinson’s official
introduction during a previous service. George Johnson also thanked Rev. Robinson for setting a positive
tone for their efforts. Visuals of the new UUAA “flower” are now on the website. The “flower” visual is
now also on the back of each week’s Order of Serviced.
George Johnson noted the need for a new Webmaster, as Liz Turner plans to resign as of December 31,
2024. There are plans for the Website to provide more information on our shared values.
Membership currently hands out a brochure from UUAA which does not reflect Article II changes. New
brochures will be ordered.

OLD BUSINESS
Board Handbook
John Logue noted that the Employee Handbook and Policy Manual need to be revised to include:
additional LOA’s
updated LDC rules and procedures
an updated Retirement Plan
updated financial policies and procedures update (these are under review and will be brought to the
Finance Committee)
updated Church Sponsored Events and Safe Congregation policies and procedures (including a
new framework for resolving disagreements) need to be revised and included
new chairs/liaisons

a revision to clarify that there used to be a Memorial Service Coordinator, however that work is
now jointly handled by the Administrator, the Minister, and the Caring Committee
an updated section Administration
John Logue is working with Cyndi Alexandre, Administrator to revise these and to update the Directory.
Procedural Clarification (Personnel Committee)
Questions were previously raised concerning signing of LOAs and actual hiring of employees. John
Logue notes that Personnel is an autonomous committee. After discussion, the Board agreed that LOAs
should be distributed as soon as possible to the Board after development and upon any changes.
Additional details will be discussed when Personnel policies and procedures are developed. Wording in
the Bylaws will need to be changed. The Personnel Committee is working on Policies and Procedures.
The Bylaws do not grant the Personnel Committee to hire. They do however have the power, in
consultation with the Minister and Administration to appoint a search committee (including members
from the committee most aligned with the applicable function). This committee will then provide
recommendations to Personnel. Actual hiring will be done by the Minister or the Administrator such that
it is consistent with the chain of supervision. This needs to be clarified in the Bylaws.
Issues with Rentals
Any member of the Congregation should be sure understand and adhere to current policies and confirm
availability with the Administrator before offering space to outside parties. Charitable organizations
cannot donate space, and fees need to be collected.

NEW BUSINESS
Story Circle
A new Story Circle has been added as the current ones are full. Kathy Padget will lead the Circle. Kate
Heald noted that the new Story Circle is held during working hours, and that newer, younger members
would be best served by an evening Circle. This was tried in the past, but that Circle was eventually
dropped due to low participation.
Shared Ministry and Proposal for New Subcommittee
John Logue requested the assistance of the Board and Minister to work on a revised approach to dispute
resolution. The bylaws have this function under the Shared Ministry Committee, and the policy manual
refers to this Committee as serving as an ombudsman. However, this is not working in current practice.
John Logue conducted a survey of approaches at other Unitarian Universalist congregations. He is seeking
members for an ad hoc committee of three or four people to this review this information and formulate
alternative approaches. John Logue will develop this committee and update the Board at the next
meeting. The UUCC previously had a Right Relations Committee but this was disbanded. Rev. Robinson
will be on the committee, Kate Heald and Susan LeGacy volunteered to serve.
Bonus Distribution and Grounds Cleanup After Helene
See previous discussions.
Health and Safety
Emilio Perez, Chair of the Health and Safety subcommittee, approached John Logue and noted that there
needs to be a regular check of all Health and Safety equipment. John Logue discussed this with Bill Dolly,
Sexton, who agreed to take this on. Bill Dolly will meet with Emilio Perez to survey any supplies and
equipment and they will provide recommendations to the Building and Grounds Committee.
ADMINISTRATIVE
Sunday Lockup
Board members volunteered to fill any open spaces in this schedule.

CLOSING

Extinguishing the Chalice
Jim Kimbler extinguished the Chalice. John Logue adjourned the meeting at 8:05 pm.