Attendees
John Logue (President)
George Johnson (President Elect)
Marc Drews (Past President)
Jeanette Walton (Treasurer)
Kate Heald (Secretary)
Susan LeGacy
Alma Engle
Ex-Officio Members: Rev. Robinson; Deb Matherly (Chair, Adult Religious Education
Committee)
Call to Order
The meeting was called to order by John Logue at 6:15 pm.
Chalice Lighting
George Johnson provided a reading by Fred Hampton of the Manatee Unitarian Society
on Advent, and lit the Chalice.
Covenant
The Board recited the Covenant: “We will treat each other as we would wish to be
treated by listening to the opinions of all members with equal respect and responding in
a kin and thoughtful manner.”

Check-in
All present participated in the check-in.
APPROVALS
Motion to Accept January 15 Agenda
John proposed one change to the agenda, in that item 17 D under Old Business could be
removed, as Marc Drews has confirmed that liability for offsite events is covered under
the current insurance policy. Alma Engle moved that the agenda be amended
accordingly, Marc Drews seconded the motion, and those present unanimously
approved the motion.
Motion to Approve 10/16, 11/20, and 12/18/2024 Minutes
 10/16/24 Minutes: Kate Heald will work with Rev. Robinson to amend the section
regarding the Minister Report, and resubmit these Minutes for approval at the
February 2025 meeting.
 11/20/24 Minutes: Due to Robin Scherer’s absence, these Minutes will be
discussed at the February 2025 meeting.
 12/18/24 Minutes: Marc Drews moved to amend the section under Financial
Reports to remove the last two sentences concerning projected revenues and the
Endowment Fund, and these items were not substantively discussed. Kate Heald
seconded the motion, and the motion was unanimously approved. Rev. Stephen
Robins moved that the last sentence under the Treasurer’s Report be removed, as
there was no evidence that funds were misallocated. Kate Heald seconded and
the motion was unanimously approved. Marc Drews moved that the 12/18/24
Minutes be approved as amended, Rev. Robinson seconded, and the Board
unanimously approved.
Motion to Accept Consent Agenda
George Johnson moved to accept the Consent Agenda. Marc Drews seconded, and the
Board unanimously approved the motion.

Recent Committee Reports (January 3, 2025 Email from Cyndi Alexandre)
No questions were raised regarding the Committee Reports. Kate Heald moved that
they be accepted as submitted, Marc Drews seconded, and the Board unanimously
approved the motion.
Financial Reports
Alma Engle moved to accept the Financial Reports as submitted, George Johnson
seconded, and the Board unanimously approved the motion.
Meeting Times
John Logue noted the dates and location of the February 15 th (Zoom), and March 19 th
and April 16 th (UUCC) meetings. They will be held from 6:00 – 8:30 pm.

UPDATES
From the President
John Logue voiced appreciation for the fine job Marc Drews and 75 th Anniversary Ad Hoc
Committee have done, especially with the kick-off service. A 75 th Anniversary logo has
been approved based on the recommendation of George Johnson.
On-line Votes – Changes to Individuals Authorized to Access Endowment Fund Records
The appropriate form with the modified list of those able to access the UUCC
Endowment Fund records was submitted to UUA.
Treasurer’s Report
Jeanette Walton reported that revenues and expenditures were in line with projections,
and that the budget is tracking as it should.
Minster’s Report (Highlights)
Rev. Robinson noted that there have been various expectations regarding staff and
volunteer involvement, as well as church expenditures, in memorial services and other
external events. Marc Drews recommended researching the former procedure written
by member Linda McCleod, and setting a price schedule for other services. It was noted
that the UUCC is already charge for weddings, and that these event require extra work for staff and volunteers. Rev. Robinson will present a schedule at the next Board
meeting. The Caring Committee and Kitchen Committee also need to be involved.
Rev. Robinson noted that CUUPS was seeking a closer relationship with the overall
congregation. John Logue noted the positive effort to include CUUPS in our Committee
structure. Marc requested routine report from CUUPS, and that they provide a service
once per year. George Johnson noted the need to include CUUPS accomplishments in
the newsletter. The Board discussed Committee structure, and noted that CUUPs should
added as a committee or team under ARE. This needs to be considered as part of the
overall revision of Committee structure, however, in the meantime CUUPS could be an
ad hoc committee under ARE, which would allow them to among other things to raise
and account for funds. Marc Drews asked if CUUPS was willing to be a part of ARE, and
Rev. Robinson confirmed that this was the case. Under the Bylaws the Board has ability
to establish subcommittees. Deb Matherly agreed to work with ARE and CUUPS Stephen
to address committee structure and the need for updates with CUUPS. The Board will
take the matter up again in February.

Highlights and Additions to Committee Reports
Marc Drews reported that the LDC Committee is working on candidates to fill positions
in the upcoming year and noted that recommendations should be given to him. He also
expressed the hope that Committees would be a source of future LDC candidates.

Communications Team/Website Management
George Johnson noted that the Board agreed to hire of Web Assistant, Sabine McGrievy.
Sabine started January 2, and has been doing regular website updates first with Lis
Turner and most recently on her own. The UUCC “website management team” will
review which tasks Sabine is doing and will also look at what will need to be done to the
website in the future, as it could be improved. The UUCC will need to hire an outside
contractor for the latter. The website management team includes Cyndi Alexandre,
George Johnson, Linda Brennison, Caroline Eastman, Lis Turner, Regina Moody, Donald Griggs, and Laura Hartwig.
George Johnson noted that per the Bylaws there is a Publicity Committee, but it is not
functioning. Other congregations have Communication Committees, not named
Publicity that oversee publicity, advertising, publications, website management and
other various functions. UUCC currently has a “communications team” and a “website management team” that are functioning. George Johnson recommended that the Board establish a standing Communications Committee to cover all of the above, including publicity. He moved that the Board create an ad hoc Communications Committee (to
include Cyndi Alexandre, George Johnson, Linda Brennison, Donald Griggs, and Laura
Hartwig) with formal Committee designation to be voted on at the annual meeting.
Marc Drews moved to amend the motion to invite Lis Turner, Regina Moody, and
Caroline Eastman to join the proposed committee. George Johnson agreed and Marc
Drews then seconded the motion, and the motion passed unanimously.

OLD BUSINESS
Board Handbook
John Logue reported that the Handbooks will be completed by next week and placed in
Board members’ boxes.
Ad Hoc Committee to Revise Shared Ministry
John Logue reported that this Committee has met, and is called the ad hoc Right
Relations Committee. One possible result may be a Shared Ministry Committee with an
ad hoc Healthy Relations Team. A proposed Covenant of Right Relations and associated
Procedures will be developed before the next meeting.
Rental/Church Sponsored Events
John Logue led a discussion of rental fees and the definition of “Church Sponsored
Events.” An ad hoc Study Group for Review and Clarification of Building Rental Policy
composed of Jim Kimbler, Kate Heald, Rev. Robinson, Cyndi Alexandre, Deb Matherly,
and Connie or Kevin from Social Action will be formed and chaired by Phil Turner. They
will report back at the next meeting.

NEW BUSINESS
Draft of “New Employee Hiring Procedures”
John Logue noted that a draft of the Personnel Committee’s “New Employee Hiring
Procedures” was emailed to members before Christmas. After discussion, John Logue
moved that the Procedure be approved as written, George Johnson seconded, and the
Board unanimously approved the motion.

UUA Certification Process
John Logue reported that this process has started. Cyndi Alexandre has submitted most
of what the UUA is asking for. This process is on target and needs to be completed by
Feb. 2, 2025, for 2026 certification.

ADMINISTRATIVE
Sign Up for Lock Up
John Logue requested that Board members sign up for lock up duty for February, March
and April. The list of dates needing to be filled is in John Logue’s mailbox.

CLOSING
George extinguished the Chalice. John Logue adjourned the meeting at 8:23 pm.