Secretary of the Board – Overview of the Position – Unitarian Universalist Congregation of Columbia

Position Overview

The Secretary is elected for a two year term based on the UUCC fiscal year that begins in July and ends in June of the next year. The main responsibility of Secretary of the Board is to record, electronically preserve, and disseminate the minutes of all Board meetings and congregational meetings.

Time Commitment

The Secretary will attend one or more retreats each year plus one Board meeting per month. Additional time outside the Board meetings will be required to complete, circulate, post and, if needed, correct minutes of the Board meetings. The Secretary is also expected to attend and take minutes at special meetings as needed and to communicate frequently via email.

Responsibilities and Duties

Supports and promotes the mission of the Congregation
Is a voting member of the Board of Trustees and a member of the Executive Committee
Attends all Board Meetings
Records and posts minutes of Board meetings in a timely manner, certifies them complete, summarizes them for inclusion in the Unigram by the Administrator and sends them to the web master for converting to PDF and posting on the UUCC website
Prior to any Annual or Special Meeting, prepares an alphabetical list of the names of all voting members and posts the list prominently at the Congregation’s principal meeting place
Provides notice of Annual and Special Meetings at least fifteen (15) days before the date of the meeting. Notice includes a listing of all items to be voted on.
Reports waivers of the financial contribution requirement to the Treasurer as a matter of record
Helps in the annual review and ongoing maintenance of the UUCC Policies and Procedures Manual and the Board Manual. Records additions, amendments, revisions and deletions and notifies committee chairs as needed.
Notes the death of a Member, Inactive Member, Friend, or Youth Member in the official record
Notes removal of a member from the membership register in accordance with the UUCC’s Safe Congregation Policies & Procedures
Signs legal documents
May perform other duties as described in the Bylaws

Qualifications

Is a member in good standing of the Congregation
Models behavior that supports the mission of the Congregation
Has an active and sustained engagement in the life of the Congregation
Has a working knowledge of the Bylaws and Policies of the Congregation
Demonstrates knowledge of Unitarian Universalism
Is computer literate and detail oriented

(This information is meant to be supplemental to the By-laws of the Congregation. In case of conflicting information, the UUCC By-Laws take precedent.)

Carita Barr, Member

Carita Barr, Member: Growing up in a Lutheran state-taxed church, I never was very religious. But 40 years ago, I heard about Unitarian Universalism through friends. I found a home here where this diverse religious community really works to better our world. Respect and honor for the “other” is the main ingredient in our cooperative efforts as a movement.

Jane and Bob Gillespie, Members

For much of our married life, we were without a church home, but felt our lives would be enriched if we could find a place where we were part of something greater than ourselves. The UUCC became that place. There, we’ve made great friends, enjoyed meaningful fellowship and found a sense of peace. It’s just what we were looking for.

Linda and Richard McLeod, Members

We were looking for a church where we felt accepted both intellectually and spiritually, a place where all people and religions were regarded equally without condemnation. Our search began at UUCC six years ago and we never had to look any further. We found our place here with a community of like-minded people and it became our second home, our second family.

Unitarian Universalist Congregation of Columbia

Unitarian Universalist Congregation of Columbia

Sunday Services: 11:00 am

Secretary of the Board – Overview of the Position