Position Overview

The main responsibility of the Memorial Service Coordinator will be to coordinate memorial services for Members and Friends of UUCC as called upon.

Memorial Service:

The coordinator will work with the administrator, the Worship Committee Chair, and the chosen officiant helping the family to plan the service covering the following points.

• Consult with administrator to learn date and discuss plans family has expressed (administrator will have gone over policies and discussed inurnment procedures in our memorial garden)
• Establish if deceased was a member or non-member. Follow administrator’s instructions regarding expenses.
• Check with administrator about payment due officiant
• Consult with Worship Committee regarding officiant
• How many expected at the service
• Do they want special music or have musicians in mind
• Do they have special readings, poems, or speakers they would like
• Any special requests for OOS
• Follow through to be sure the OOS information is given to the administrator in time for printing
• What kind of reception do they want advising them what we typically provide (alcohol is provided at their expense)

Coordinator will also manage the following:

• Advise and update the Caring Committee Chair of services upon learning the date and details
• Prepare a room for the family of the deceased (arranged with the administrator)
• Be available to the family to discuss flowers and make suggestions where we usually display flowers and church members that may be available to do the flowers
• What plans do they have for flowers after the service
• Check with those members of UUCC that help with flower arranging for their availability
• Make sure there is a guest book and a proper place for it and that it needs to be at church prior to service
• Discuss with the family about their desire to display pictures or memorabilia
• Coordinate with the officiant of the service and the Chair of Tech Committee to be sure all details are taken care of such as sound, Power Point Projector/Screen, podium placements, special seating, etc.
• Contact head usher to arrange for ushers and procedure for ushers to dismiss for reception line
• Plan for reserved seating for family

With assistance of Kitchen Committee Chair

• Arrange for Table Setup with Custodian/Administrator as soon as the service date is available
• Cover tables with white cloths and clear plastic covers
• All food preparation and service
• Assist with clean up

With assistance of Caring/Hospitality Committee Chair

• Contact members and friends to donate the food chosen for the menu
• Assist in serving and clean up

It would also be the Memorial Service Coordinator’s responsibility to secure funds from the proper budget to purchase the necessary supplies for these services.

*(See Board Minutes, September 2018)